Indico

Indico is an open-source, self-hosted web application designed for event management and organization. It provides a centralized system for coordinating conferences, managing recurring meetings, and handling room bookings. The software is deployed as a server-side application and is accessible via modern web browsers, allowing organizers to manage all aspects of an event from a single administrative interface.

The platform handles the full lifecycle of event planning, from the initial call for papers to the final archival of presentation materials. It is used by organizations to manage participant registrations, schedule speakers, and coordinate physical or virtual spaces. The system is extensible through a plugin architecture, allowing for additional functionality to be added beyond the core installation to meet specific organizational needs.

Key features

• Hierarchical content management system for organizing events
• Call for abstracts and abstract reviewing modules
• Customizable registration forms and payment system integration
• Paper reviewing workflow for academic or professional submissions
• Drag and drop interface for timetable management
• Badge editor for printing participant tickets and badges
• Room booking interface for facility management
• Integration with video conferencing solutions

Indico is developed using Python and the Flask framework, utilizing SQLAlchemy for database management. It is designed for large-scale organizational use and supports a wide range of browser versions including Firefox, Chrome, Safari, and Edge. The architecture supports a complete conference organization workflow, making it suitable for academic institutions and research centers that require structured event archival and review processes. The software was originally developed at CERN and continues to be maintained by a global community of developers and usability specialists.

Because it combines meeting archival, room scheduling, and conference workflows, the software is intended for entities that require a formal, structured system to manage professional gatherings and shared resource scheduling. It provides a comprehensive environment for both the organizers who build the event and the participants who register for it.